Managing Meetings and Conference Calls in NENA Workspace

Setting up Meetings and Conference Calls in NENA Workspace
NENA Development Group meetings and conference calls are scheduled and entered as calendar events in NENA Workspace (NWS). The "Add Event" process in places the meeting information on the NWS calendar and sends notification emails to the NWS "Community" members (often an NDG Working Group).

Here is an example of a completed "Add Event" form: NWS Add Event Sample.

Adding an Event
To add an event, navigate to your community's home page and click on the Event tab, then click on the Add Event (down arrow) drop down list and choose NENA RSVP Conference Call - Repeating or Single from the list.



Title
The Title is a required field and should describe the event. An example of a recurring event title is References Working Group Weekly Conference Call.

Event Type
If the Event Type field didn't auto-populate, choose NENA RSVP Conference Call - Repeating or Single.



Description
Enter the meeting details. This information should contain all the information needed by an attendee to join the TurboBridge voice bridge as well as the join.me web conference.

This is an example of a recommended format:



To use this format, select HTML in the Description dialog box:



Then, copy the HTML code below and paste it into the Source Code box where you can edit the text marked in yellow below. Replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID. Then click Ok.

Date & Time
For recurring meetings, enter the date, time and repeating event information. Schedule calls for no longer than 24 occurrences. This is a typical example of a weekly recurring call:



Location
If you're setting up conference calls, select Conference Call in the Location section. Most of our calls will be in the United States.

Important Note:   The Dial-in Instructions field only support one line. So, when adding the Dial-in Instructions, type everything on one line.



Contact Information
When you click on Insert My Contact Information, check the fields and make sure they are correct:



Send Invitations
If you want your members to know about the meeting, select Yes here: