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Help for NENA-ADM-008 Agenda and Notes Form: Difference between revisions
Help for NENA-ADM-008 Agenda and Notes Form (view source)
Revision as of 21:52, 27 March 2020
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Agenda Items consist of two tables; the Agenda Item table, itself, and one or more Task tables associated with the Agenda Item.
The initial ADM-008 file contains one Agenda Item for each of three categories. "First Actions," "Unfinished Business," and "New Business." Duplicating Agenda Items and Tasks are easy. The instructions for using the duplication feature are below.
==== How to set up Agenda Items and Tasks ====
The peach-colored section contains the Agenda Item title (bold) and the background or summary of last meeting notes below the title. The blue "Discussion Summary" section should be blank prior to the meeting.
Here are the suggested steps to set up an Agenda Item:
Replace '''Agenda Item''' with a title of the item.
On the line below the title, enter the background information about the item. The background should include links to any documents or sites that are expected to be opened during the meeting. This not only saves time during the meeting but also gives attendees the opportunity to preview the material before the meeting. This section may also include a brief summary of the last time this item was discussed.
'''Note: Accumulating all previous meeting notes is <u>not</u> recommended.'''
Do not enter information in the Discussion Summary section prior to the meeting. That section is reserved for notes made during the meeting. The notes in this section are intended for one meeting only. When preparing for the next meeting, the preparer may copy the notes from the Discussion Summary into the peach Agenda Item section for the next meeting's agenda.
==== How to set up Tasks ====
For Agenda Items that have tasks left over from previous meetings, the Task table from the last meeting's notes may be copied into the Agenda Item in the '''First Actions''' or '''Unfinished Business''' sections.
==== How to duplicate Agenda Items ====
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If you need to add more Tasks after you've entered information in them, you can duplicate a filled-in Task and edit the contents as needed.
=== Agenda Categories ===
Agenda Items and Tasks are divided into three categories that usually appear in the order that they are expected to be discussed in the meeting.
==== First Actions ====
"First Actions" are agenda items that should be addressed before any other items. This can happen for one of several reasons:
* Some attendees may have limited time to participate.
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