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Help for NENA-ADM-008 Agenda and Notes Form: Difference between revisions
Help for NENA-ADM-008 Agenda and Notes Form (view source)
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==== How to set up Agenda Items and Tasks ====
The peach-colored header section contains the Agenda Item title (bold) and the background or summary of last meeting notes below the title. The blue "Discussion Summary" section should be blank prior to the meeting.
Here are the suggested steps to set up an Agenda Item:
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==== First Actions ====
"First Actions" are agenda items that should be addressed before any other items.
* Some attendees or guests involved with the topic may have limited time to participate.
* Some items will take only a short time and the remaining items may consume the rest of the meeting.
* Some items are time-sensitive and need to be addressed before the next scheduled meeting.
==== Unfinished Business ====
Agenda items from previous meetings are included in this section. When preparing the agenda, it is recommended that only a brief summary of the topic and condensed discussion notes from the previous meeting be included in the peach Agenda Items heading. Keeping extended previous notes in the agenda item heading is not recommended.
==== New Business ====
Agenda items not previously handled are included in the category.
=== Chat Box ===
The Chat Box section is where the Chat Box contents are copied at the end of the meeting. No preparation of this section is needed prior to the meeting.
== Taking Notes ==
The designated note-taker will use the ADM-008 Agenda form as the basis for taking the meeting's notes.
=== Preparing the ADM-008 form for note-taking. ===
In preparation for a meeting, the note-taker edits the agenda for the meeting and makes these changes:
* Uncheck the '''Agenda''' check box in the form's header, and check the '''Notes''' box instead.
* Uncheck all the check boxes in the '''Present''' column in the two Attendance tables.
=== Attendance ===
At the beginning of the meeting, Update the Attendance tables to reflect any changes in the roles, voter status, and '''Excused''' status of any members. When the roll is taken, indicate who is present and add any new members or guests. Attendance rows can be added anywhere in the table by clicking on the row and then clicking on the plus sign on the right of the table. The plus sign adds a copy of the row below. Then replace the information in the copied row with the correct attendee's information.
=== Opening Questions & Statements ===
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