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Help for NENA-ADM-008 Agenda and Notes Form: Difference between revisions

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Help for NENA-ADM-008 Agenda and Notes Form (view source)

Revision as of 21:55, 7 March 2021

498 bytes added ,  3 years ago
→‎Chat Box: Updated Chat Instructions and changed Chat Box to In-Meeting Chat
VisualWikitext
(→‎Download CSV: Instruct user to sign in to Zoom.com.)
(→‎Chat Box: Updated Chat Instructions and changed Chat Box to In-Meeting Chat)
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*'''Tasks tables removed from Agenda Items.''' The "Action Items" feature of NENA Workspace will be used instead of tasks.
*'''First Actions.''' The First Actions agenda item section was added to include time-sensitive topics that may otherwise have been placed in unfinished or new business but need to addressed before other agenda items that might take up the rest of the meeting.
*'''ChatIn-Meeting BoxChat notes.''' Sometimes, the Zoom ChatIn-Meeting BoxChat is used to gather important information including references, contributions, and polls. Those important meeting details can now be captured in the form.
*'''Updated IPR and Antitrust Advisory statement.''' The NENA IPR statement has been updated to reflect the revised NENA IPR and Antitrust Policy.
*'''Added NENA Ethics & Code of Conduct Policy.''' The Meeting Etiquette section now includes a statement regarding adherence to NENA's Code of Conduct during the meeting. A NENA Ethics & Code of Conduct Policy has been added to the end of the form.
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The Zoom Attendance Report is where the attendance details from the Zoom meeting are copied after the meeting. No preparation of this section is needed prior to the meeting except deleting text from a prior meeting.
 
=== ChatIn-Meeting BoxChat ===
The In-Meeting Chat Box section is where the ChatIn-Meeting BoxChat contents are copied at the end of the meeting. No preparation of this section is needed prior to the meeting except deleting text from a prior meeting.
 
=== IPR / Antitrust Advisory ===
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Place the cursor in the '''<Paste Zoom Attendance here>''' area and select Word's "Keep Text Only (T)" paste option.
 
=== ChatIn-Meeting BoxChat ===
The In-Meeting Chat is automatically saved to your computer during the meeting in a .txt file. The default location is a new subfolder under the computer's /Documents/Zoom folder, named with the meeting name, current date, and time. Chat content is continuously added to the .txt file during the meeting.
At the end of the meeting and before the Zoom session is closed, copy the contents of the Zoom Chat Box into this section if they are relevant to the meeting discussion.
 
After the meeting, navigate to /Documents/Zoom/<Folder with meeting name, date and time> and open the .txt file. Copy the contents of the file.
'''Note:''' If the Chat Box content includes your messages ("From Me to Everyone"), use Word's '''Replace''' function to replace "From Me to Everyone" with "From <YourName> to Everyone." You may also want to delete private messages you may have sent or private messages others sent to you.▼
 
Place the cursor in the '''<Paste relevant In-Meeting Chat notes here>''' area and select Word's "Keep Text Only (T)" paste option.
 
▲'''Note:''' If the ChatIn-Meeting BoxChat content includes your messages ("From Me<Committee Name> to Everyone"), use Word's '''Replace''' function to replace "From Me<Committee Name> to Everyone" with "From <YourNameYour Name> to Everyone." You may also want to delete private messages you may have sent or private messages others sent to you.
 
=== Check Accessibility ===
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