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=== Recent Update ===
The NENA-ADM-008 form was recently updated into orderversion to4 (NENA-ADM-008.4-2021) achievewith severalthese goals:changes.
* Replace the references to TurboBridge and join.me with guidance on using Zoom.
* Improve accessibility. The previous version failed accessibility standards. As distributed, this version satisfies the '''Check Accessibility''' test in Microsoft Word.
* Removed opening questions and statements and text about Attendance tracking, the IPR and Antitrust Policy and NENA's Code of Conduct and placed links to them in the Meeting Etiquette section.
* Conform to updated NENA-ADM-001 NENA Development Group Organizational Structure and Operational Procedures.
* Conform to ANSI requirements.
* Reduce the work required to prepare agendas and notes.
==== Major changes in the this version. ====
*'''Meeting Information.''' The Meeting Information table was removed and replaced with a link to the Events page in NENA Workspace with links to all scheduled meetings. Members can select the meeting where they can see the meeting details, cancel their RSVP, and indicate that they have attended the event. This process eliminates the duplication of work for group leaders to prepare the information in NENA Workspace and enter the same information again in the ADM-008 Agenda. It also transfers the official attendance record-keeping from the meeting note-taker to the attendee.
*'''Attendance Table.''' The Attendance Table has been removed. Since the official attendance records are maintained in NENA Workspace, and the official group roster is maintained there, managing the attendance table in the Agenda and Notes was considered to be an unnecessary duplication of work. The form includes the capture of Zoom attendance reports. This is important as a backup to the attendance in NENA Workspace. It is also required to capture the attendance of any person who is not on the group's NWS roster.
*'''Opening Questions & Statements.''' The '''Opening Questions & Statements''' now include guidance about attendance processes, required changes to the IPR statement, and suggestions about meeting etiquette.
*'''Tasks tables removed from Agenda Items.''' The "Action Items" feature of NENA Workspace will be used instead of tasks.
*'''First Actions.''' The First Actions agenda item section was added to include time-sensitive topics that may otherwise have been placed in unfinished or new business but need to addressed before other agenda items that might take up the rest of the meeting.
*'''In-Meeting Chat notes.''' Sometimes, the Zoom In-Meeting Chat is used to gather important information including references, contributions, and polls. Those important meeting details can now be captured in the form.
*'''Updated IPR and Antitrust Advisory statement.''' The NENA IPR statement has been updated to reflect the revised NENA IPR and Antitrust Policy.
*'''Added NENA Ethics & Code of Conduct Policy.''' The Meeting Etiquette section now includes a statement regarding adherence to NENA's Code of Conduct during the meeting. A NENA Ethics & Code of Conduct Policy has been added to the end of the form.
=== Accessibility ===
=== In-Meeting Chat ===
The In-Meeting Chat section is where the In-Meeting Chat contents are copied at the end of the meeting. No preparation of this section is needed prior to the meeting except deleting text from a prior meeting.
=== IPR / Antitrust Advisory ===
There are three sections marked with red bold text in the IPR / Antitrust Advisory that should be changed to show the group's name.
=== NENA Ethics & Code of Conduct Policy ===
No preparation of this section is needed prior to the meeting.
=== Check Accessibility ===
If there is a response, note all disclosures here, including name of individual making the disclosure, employer, brief description of the disclosure (the official disclosure will be the responsibility of the individual making it, or their employer, and will be on the applicable official form), and Patent Number(s) (if provided).
==== Conflicts & Duplication of Work ====
If there is a response, enter the details of the conflict and the identity of the group performing the duplicative work.
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