Help for NENA-ADM-008 Agenda and Notes Form: Difference between revisions
Help for NENA-ADM-008 Agenda and Notes Form (view source)
Revision as of 15:54, 19 July 2022
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[[File:Deleting an Agenda Item 2020-08-19 20-19-02.png|alt=Screen print for Deleting an Agenda Item]]
=== Zoom Attendance Report (for Agenda preparation) ===
The Zoom Attendance Report is where the attendance details from the Zoom meeting are copied after the meeting. No preparation of this section is needed prior to the meeting except deleting text from a prior meeting if you are using the previous meeting notes form as the template for the agenda.
=== In-Meeting Chat (for Agenda preparation) ===
The In-Meeting Chat section is where the In-Meeting Chat contents are copied at the end of the meeting. No preparation of this section is needed prior to the meeting except deleting text from a prior meeting if you are using the previous meeting notes form as the template for the agenda.
=== Check Accessibility (for Agenda preparation) ===
Run the accessibility test. Click on the '''Review''' tab, then '''Check Accessibility''' in the '''Accessibility''' group.
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Record the time the meeting ended, including the time zone. If you did not record the time at the end of the meeting, you can check the Zoom Usage Report and use the time when most members disconnected from the call.
=== Zoom Attendance Report (for Notes preparation) ===
"After the meeting is over, the Zoom Usage Report attendance information must be placed into the form. It may be entered manually or copied from the Zoom Usage Report and pasted into the form. The Zoom Usage Report is available at https://Zoom.us. It is not available through other zoom URLs.
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Place the cursor in the '''<Paste Zoom Attendance here>''' area and select Word's "Keep Text Only (T)" paste option.
=== In-Meeting Chat (for Notes preparation) ===
The In-Meeting Chat is automatically saved to your computer during the meeting in a .txt file. The default location is a new subfolder under the computer's /Documents/Zoom folder, named with the meeting name, current date, and time. Chat content is continuously added to the .txt file during the meeting.
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'''Note:''' If the In-Meeting Chat content includes your messages ("From <Committee Name> to Everyone"), use Word's '''Replace''' function to replace "From <Committee Name> to Everyone" with "From <Your Name> to Everyone." You may also want to delete private messages you may have sent or private messages others sent to you.
=== Check Accessibility (for Notes preparation) ===
Run the accessibility test. Click on the '''Review''' tab, then '''Check Accessibility''' in the '''Accessibility''' group.
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