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Help for Setting up Meetings and Conference Calls in NWS: Difference between revisions
Help for Setting up Meetings and Conference Calls in NWS (view source)
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MikeVislocky (talk | contribs) (→Adding an Event: Added steps required by CRM. Changed heading levels.) |
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== Setting up Meetings and Conference Calls in NENA Workspace ==
NENA Development Group meetings and conference calls are scheduled and entered as calendar events in NENA Workspace (NWS). The "Add Event" process
Here is an example of a completed "Add Event" form: [[NWS Add Event Sample]].
=== Adding an Event ===
Community administrators can add events for their community.
==== '''To add an event, navigate to your community's home page and click on the Settings button.''' ====
[[File:Settings 2020-08-10 13-17-10.png|alt=Screen Print: Click on Settings]]
====
[[File:Manage Events 2020-08-10 13-19-35.png|alt=Screen Print: Click on Manage Events]]
==== Click on the '''Add Event''' button. ====
[[File:Add Event 2020-08-10 13-22-21.png|alt=Screen Print: Click on Add Event button.]]
==== Complete the elements in the Add Event dialog box ====
===== Title =====
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<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 78 90<br />Other Call Options: <a href="http://www.turbobridge.com/local_toll.html" target="_blank" rel="noopener">USA local numbers</a>, <a href="http://www.turbobridge.com/international.html" target="_blank" rel="noopener">international numbers</a>, <a href="http://www.turbobridge.com/webcall.html" target="_blank" rel="noopener">web access</a>, and <a href="http://www.turbobridge.com/sip_access.html" target="_blank" rel="noopener">SIP access</a> <br />DO NOT USE TOLL-FREE DIAL-IN NUMBERS<br /><br /><span style="text-decoration: underline;"><strong>Join.me Web Conference</strong></span><br /><a href="https://join.me/groupid" target="_blank" rel="noopener">join.me/groupid<br /></a>If the meeting is locked, enter your name and click "knock to join."<br />If the meeting is unlocked, after joining, click on the participants icon and enter your name if it is not already there.</p>
</syntaxhighlight>[[File:Add Event Source Code 2020-06-16 14-03-58.png|alt=Add Event Source Code]]<br />
===== Date & Time =====
For recurring meetings, enter the date, time and repeating event information. Schedule calls for no longer than 24 occurrences. This is a typical example of a weekly recurring call:
[[File:Add Event Date and Time 2020-06-16 14-40-28.png|alt=Add Event Date & Time Screen Print]]
===== Location =====
If you're setting up conference calls, select '''Conference Call''' in the '''Location''' section. Most of our calls will be in the United States.
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[[File:Add Event Location 2020-06-16 14-46-17.png|alt=Add Event Location Section Screen Print]]
===== Contact Information =====
When you click on '''Insert My Contact Information''', check the fields and make sure they are correct:
[[File:Insert My Contact Information 2020-06-19 8-29-47.png|alt=Screen Print - Insert My Contact Information]]
===== Send Invitations =====
If you want your members to know about the meeting, select '''Yes''' here:
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