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Help for Setting up Meetings and Conference Calls in NWS: Difference between revisions
Help for Setting up Meetings and Conference Calls in NWS (view source)
Revision as of 12:53, 6 March 2021
, 3 years ago→Changing or Cancelling Meetings: Added series update instructions.
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MikeVislocky (talk | contribs) (→Changing or Cancelling Meetings: Added series update instructions.) |
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Enter the meeting details. This information should contain all the information needed by an attendee to join the Zoom session, from either a web client (preferred) or from a phone.
Here is an example of text for a typical recurring Zoom meeting:<syntaxhighlight lang="text">
You can connect to the Zoom session Online with screen sharing and video (preferred) or by Dial-in phone only. See Location below for instructions.
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[[File:Registrant Roster Populated 2020-08-03 14-15-55.png|alt=Screen print of populated Registrant Roster|800x800px]]
== Changing
This sections describes how to change Meeting Information in all remaining Recurring Meetings.
in NENA Workspace, navigate to your group's home page and select the Events tab. It will show you a list of future scheduled recurring meetings.
For repeating NENA RSVP Conference calls that were previously scheduled and conducted, the changing information for future meetings described here <u>must be applied to the first scheduled call in a recurring series, even if it was scheduled in the past</u>. To find the first scheduled call and change the settings, click on the '''repeating event''' icon in the Events tab:
[[File:Repeating event 2020-08-04 12-39-02.png|alt=Screen print for "repeating event" icon.]]
Click on the first event in the '''Repeating Event Series.''' It should be in the past.
[[File:Repeating Event Series 2020-08-04 12-53-59.png|alt=Screen print of Repeating Event Series]]
Click '''Edit'''. In this example, a series that previously used TurboBridge and join.me will be changed to use Zoom.
[[File:Edit first meeting 2021-03-06 11-02-10.png|alt=Edit First Meeting|800x800px]]
In the Edit Event dialog box, change meeting information. Many fields cannot be changed. In this example, the Description and Location sections were changed.
When edits are completed, click on '''Save & update all events in this series'''.
[[File:Save and Update 2021-03-06 11-38-23.png|alt=Save & Update]]
Click on '''OK'''.
[[File:Save Event Series OK 2021-03-06 11-25-32.png|alt=Save Event Series]]
=== Notifying Participants ===
Since NENA Workspace will not send out email with Recurring Meeting updates, you should notify participants with links to calendar updates.
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