NENA Knowledge Base

Help for Setting up Meetings and Conference Calls in NWS: Difference between revisions

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Help for Setting up Meetings and Conference Calls in NWS (view source)

Revision as of 18:30, 6 March 2021

146 bytes removed ,  3 years ago
→‎Description: Moved Location information to the Description
VisualWikitext
(→‎Changing or Cancelling Meetings: Added series update instructions.)
(→‎Description: Moved Location information to the Description)
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Here is an example of text for a typical recurring Zoom meeting:<syntaxhighlight lang="text">
YouJoin canthe connectmeeting tousing the Zoom sessionClient Onlineor withBrowser (Preferred. Includes screen sharing and, video (preferred) or by Dial-in phone only. See Location below for instructions.:
 
Url: https://nena-org.zoom.us/j/nnnnnnnnn
Login: Click on the Zoom link, enter your complete name, and agree to the Code of Conduct & IPR.  You may choose either computer audio or make a separate voice call (below).  You will be placed in the waiting room until a meeting host admits you to the Zoom session.
 
For Zoom help and tutorials, click here: Getting Started – Zoom Help Center
 
Dial-in Instructions (voice only):
 
Meeting ID: nnn nnn nnnn
One tap mobile
+13017158592,,7528290525# US (Washington DC)
+13126266799,,7528290525# US (Chicago)
 
United States access phone numbers:
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 312 626 6799 US (Chicago)
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+1 669 900 9128 US (San Jose)
 
FindNumbers yourfor localother numberlocations and countries: https://nena-org.zoom.us/u/kbcG6nTQC4
 
WhenAfter connection to the selected number, when prompted, enter the Meeting ID (nnn nnn nnnn) and #. When prompted for participantParticipant ID, press #. You will be placed in the waiting room and you will hear annoying music until admitted to the session by a meeting host. Use *6 to mute and unmute your line.  Identify yourself to a host so that they can add your name to the participant's list.▼
</syntaxhighlight>You may copy this text into the Description dialog box. Be sure to replace nnn nnn nnnn with your assigned Meeting ID number. You may also select some text for Bold, as shown in this example:
 
[[File:Description Example 2021-03-06 917-2315-0953.png|alt=Description Example]]
 
===== Optional link for external websites =====
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===== Location =====
Do not enter information in this section. Calendar applications assume that this is a physical location.
Select both Conference Call and Online location options:
 
[[File:Location Options 2021-03-06 9-09-10.png|alt=Location Options]]
 
Here are Instructions that apply to Zoom sessions.
 
[[File:Location 2021-03-06 10-29-46.png|alt=Location]]
 
Select the Country, and enter the Dial-in Instructions, and Login Instructions. You can copy and paste this text:
 
====== '''Dial-in Instructions:''' ======
<syntaxhighlight lang="text">
▲When prompted, enter the Meeting ID and #. When prompted for participant ID, press #. You will be placed in the waiting room and you will hear music until admitted to the session by a meeting host.
</syntaxhighlight>
 
====== Login Instructions: ======
<syntaxhighlight lang="text">
The Zoom link will take you to waiting room. A meeting host will admit you to the Zoom session.
</syntaxhighlight>
 
====== Conference Web Address / URL ======
The Conference Web Address for NENA Zoom meetings is in the form '''<nowiki>https://nena-org.zoom/j/nnnnnnnnn</nowiki>''' where '''nnnnnnnnnn''' (with no spaces) is the Meeting ID assigned to each Committee.
 
'''Important Note:''' When entering the '''Conference Web Address / URL''', be sure to select '''https://''' instead of the default '''http://'''. Replace the '''nnnnnnnnnn''' with the real Meeting ID number.
 
===== Contact Information =====
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== Changing Meeting Information ==
<big>'''Important Note: This section assumes that the Location section in NENA Workspace Edit Event page will not be changed. If it is changed, email notices for each meeting will be sent to registered participants. If changes must be made in the Location section, it is recommended to create a new Event and cancel and delete the previous series.'''</big>
 
This sections describes how to change Meeting Information in all remaining Recurring Meetings.
 
Retrieved from "https://kb.nena.org/wiki/Special:MobileDiff/4705"