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NENA Development Group Guide: Difference between revisions
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=== Managing NENA Workspace Rosters ===
NENA working groups are the hallmark of the NENA document development process. Participation from a broad industry perspective is essential, therefore, NENA does not require a NENA membership to participate in a working group or restricts working group membership.
==== Request to Join ====
A request to join a working group through nena.org website initiates a Site Alert that is sent to the Working Group Co-Chairs and the NENA CRM. Upon receipt, the Working Group Co-Chairs add the requestor to working group in NENA Workspace. If the requestor is not a current member of NENA Workspace, the Working Group Co-Chair can request that the NENA CRM create a NENA Workspace account for the requestor. Information on how to add a requestor to the working group can be found in the [[NENA Development Group Guide#The%20Document%20Development%20Process|NENA Knowledge Base, NENA Development Group Guide, Section 2.2 Managing NENA Workspace Rosters]].
==== Working Group Member Roles ====
The addition of a working group member requires the assignment of roles. An inquiry of the requestor as to what role best defines the level of participation is necessary. Community Roles are defined as the following.
· '''Alternate Voter''' – An alternate voter for an entity ororganization.
· '''Primary Voter''' – The primary voter for an entity ororganization. If the working group member is the only representative of an entity, they will be the primary voter by default.
· '''Group Leader''' – This role is generally limited to the Working Group Co-Chairs.
· '''DSC Leadership''' – A member of the DSC Leadership.
· '''WG Member''' – A member of the working group. A secondary role of Primary Voter, Alternate Voter or Authorized Observer is needed.
· '''Authorized Observer''' – A working group member who does not have voting rights or an attendance requirement. In general, an Authorized Observer is a working group member who wants to observe the working group activities. Authorized Observers may participate in WG discussions and can provide contributions to the WG effort.
As stated in the NENA Development Group Operational Procedures, NENA-ADM-001.5b, Section 2.2.3.2.3 Working Group Participation Expectations, a participating entity is allowed only one vote.
==== Timeliness of Request and the Working Group Role ====
A request to join a working group can be received at any time the working group is still active. The assignment of the working group role may be dependent on the timeliness of the request to join a working group and the status of the working group document in the document development process. A request to join a working group after the working group document has entered the approval phase of the document development process requires that the working group member role be assigned as an Authorized Observer. In general, the approval phase starts at the WG Approval Ballot. The WG Approval Ballot phase is when all work on the initial document has been completed and the document enters the public comment of the approval process. Prior to the WG Approval Ballot phase, it is at the discretion of the Working Group Co-Chairs as to whether the working group member role will be Authorized Observer or a Primary or Alternate Voter. Beyond the WG Approval Ballot, the working group member role will be Authorized Observer.
Information on the document development process can be found in [[NENA Development Group Guide#Managing%20NENA%20Workspace%20Rosters|NENA Knowledge Base, NENA Development Group Guide, Section 5.2 The Document Development Process]].
==== Working Group Roles as Contributors ====
A contributor to the document development process is anyone who has contributed significantly to the development of the document, regardless of working group membership or voting status. As a guideline, a contributor is someone who actively participates in the working group discussions, document development, and/or votes as part of the consensus voting that occurs during the document development. A contributor is added to the ''Acknowledgements'' section of the document. A working group member who does not actively contribute to the document creation, or who does not vote during the approval phase, may not be added to the ''Acknowledgements'' section at the discretion of the Working Group Co-Chairs.
=== Working Group Rosters in NENA Workspace ===
NENA Workspace working group rosters control all aspects of a working group member's participation including:
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