Help for Setting up Meetings and Conference Calls in NWS: Difference between revisions
MikeVislocky (talk | contribs) (Reverted to previous version.) |
PeteEggimann (talk | contribs) (→Adding an Event: I added a suggestion on choosing the event type from the drop down list in the first process step) |
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=== Adding an Event === |
=== Adding an Event === |
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To add an event, navigate to your community's home page and click on the '''Event''' tab, then '''Add Event'''. |
To add an event, navigate to your community's home page and click on the '''Event''' tab, then '''Add Event'''. Click on the '''Add Event''' drop down list and chose '''NENA RSVP Conference Call - Repeating or Single''' |
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[[File:Meeting Setup Add Event.png|alt=How to select "Add Event"|800x800px]] |
[[File:Meeting Setup Add Event.png|alt=How to select "Add Event"|800x800px]] |
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===== Event Type ===== |
===== Event Type ===== |
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If the Event Type field didn't auto-populate, choose '''NENA RSVP Conference Call - Repeating or Single'''. |
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[[File:Meeting Setup Details.png|alt=How to add details|800x800px]] |
[[File:Meeting Setup Details.png|alt=How to add details|800x800px]] |
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Revision as of 14:53, 6 May 2020
Setting up Meetings and Conference Calls in NENA Workspace
NENA Development Group meetings and conference calls are scheduled and entered as calendar events in NENA Workspace (NWS). The "Add Event" process in places the meeting information on the NWS calendar and sends notification emails to the NWS "Community" members (often an NDG Working Group).
Adding an Event
To add an event, navigate to your community's home page and click on the Event tab, then Add Event. Click on the Add Event drop down list and chose NENA RSVP Conference Call - Repeating or Single
Details
Title
The Title is a required field and should describe the event. An example of a recurring event title is References Working Group Weekly Conference Call.
Event Type
If the Event Type field didn't auto-populate, choose NENA RSVP Conference Call - Repeating or Single.
Description
Enter the meeting details. This information should contain all the information needed by an attendee to join the TurboBridge voice bridge as well as the join.me web conference.
This is an example of a recommended format:
To use this format, select HTML in the Description dialog box:
Then, copy the HTML code below and paste it into the Source Code box. Be sure to replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID. Then click Ok.
<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 789<br />Other Call Options: <a href="www.turbobridge.com/local_toll.html" target="_blank" rel="noopener">USA local numbers</a>, <a href="www.turbobridge.com/international.html" target="_blank" rel="noopener">international numbers</a>, <a href="www.turbobridge.com/webcall.html" target="_blank" rel="noopener">web access</a>, and <a href="www.turbobridge.com/sip_access.html" target="_blank" rel="noopener">SIP access</a> <br />DO NOT USE TOLL-FREE DIAL-IN NUMBERS<br /><br /><span style="text-decoration: underline;"><strong>Join.me Web Conference</strong></span><br /><a href="https://join.me/groupid" target="_blank" rel="noopener">join.me/groupid<br /></a>If the meeting is locked, enter your name and click "knock to join."<br />If the meeting is unlocked, after joining, click on the participants icon and enter your name if it is not already there.</p>
Date & Time
For recurring meetings, enter the date, time and repeating event information. This is a typical example of a weekly recurring call:
Location
Contact Information
Send Invitations