Help for Setting up Meetings and Conference Calls in NWS: Difference between revisions
MikeVislocky (talk | contribs) m (→Setting up Meetings and Conference Calls in NENA Workspace: minor edit.) |
MikeVislocky (talk | contribs) (→Description: Updated graphics and added location section.) |
||
| Line 31: | Line 31: | ||
Then, '''copy''' the HTML code below and '''paste''' it into the Source Code box where you can '''edit''' the text marked in yellow below. Replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID. Then click '''Ok'''.<syntaxhighlight lang="html"> |
Then, '''copy''' the HTML code below and '''paste''' it into the Source Code box where you can '''edit''' the text marked in yellow below. Replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID. Then click '''Ok'''.<syntaxhighlight lang="html"> |
||
<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 |
<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 78 90<br />Other Call Options: <a href="www.turbobridge.com/local_toll.html" target="_blank" rel="noopener">USA local numbers</a>, <a href="www.turbobridge.com/international.html" target="_blank" rel="noopener">international numbers</a>, <a href="www.turbobridge.com/webcall.html" target="_blank" rel="noopener">web access</a>, and <a href="www.turbobridge.com/sip_access.html" target="_blank" rel="noopener">SIP access</a> <br />DO NOT USE TOLL-FREE DIAL-IN NUMBERS<br /><br /><span style="text-decoration: underline;"><strong>Join.me Web Conference</strong></span><br /><a href="https://join.me/groupid" target="_blank" rel="noopener">join.me/groupid<br /></a>If the meeting is locked, enter your name and click "knock to join."<br />If the meeting is unlocked, after joining, click on the participants icon and enter your name if it is not already there.</p> |
||
</syntaxhighlight>[[File: |
</syntaxhighlight>[[File:Add Event Source Code 2020-06-16 14-03-58.png|alt=Add Event Source Code]]<br /> |
||
==== Date & Time ==== |
==== Date & Time ==== |
||
For recurring meetings, enter the date, time and repeating event information. This is a typical example of a weekly recurring call: |
For recurring meetings, enter the date, time and repeating event information. Schedule calls for no longer than 24 occurrences. This is a typical example of a weekly recurring call: |
||
[[File: |
[[File:Add Event Date and Time 2020-06-16 14-40-28.png|alt=Add Event Date & Time Screen Print]] |
||
==== Location ==== |
==== Location ==== |
||
When adding the Dial-in Instructions, do not enter a return until you are finished. The Dial-in Instructions field only support one line. |
|||
[[File:Add Event Location 2020-06-16 14-46-17.png|alt=Add Event Location Section Screen Print]] |
|||
==== Contact Information ==== |
==== Contact Information ==== |
||
Revision as of 14:51, 16 June 2020
Setting up Meetings and Conference Calls in NENA Workspace
NENA Development Group meetings and conference calls are scheduled and entered as calendar events in NENA Workspace (NWS). The "Add Event" process in places the meeting information on the NWS calendar and sends notification emails to the NWS "Community" members (often an NDG Working Group).
Here is an example of a completed "Add Event" form: NWS Add Event Sample.
Adding an Event
To add an event, navigate to your community's home page and click on the Event tab, then click on the Add Event (down arrow) drop down list and choose NENA RSVP Conference Call - Repeating or Single from the list.
Details
Title
The Title is a required field and should describe the event. An example of a recurring event title is References Working Group Weekly Conference Call.
Event Type
If the Event Type field didn't auto-populate, choose NENA RSVP Conference Call - Repeating or Single.
Description
Enter the meeting details. This information should contain all the information needed by an attendee to join the TurboBridge voice bridge as well as the join.me web conference.
This is an example of a recommended format:
To use this format, select HTML in the Description dialog box:
Then, copy the HTML code below and paste it into the Source Code box where you can edit the text marked in yellow below. Replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID. Then click Ok.
<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 78 90<br />Other Call Options: <a href="www.turbobridge.com/local_toll.html" target="_blank" rel="noopener">USA local numbers</a>, <a href="www.turbobridge.com/international.html" target="_blank" rel="noopener">international numbers</a>, <a href="www.turbobridge.com/webcall.html" target="_blank" rel="noopener">web access</a>, and <a href="www.turbobridge.com/sip_access.html" target="_blank" rel="noopener">SIP access</a> <br />DO NOT USE TOLL-FREE DIAL-IN NUMBERS<br /><br /><span style="text-decoration: underline;"><strong>Join.me Web Conference</strong></span><br /><a href="https://join.me/groupid" target="_blank" rel="noopener">join.me/groupid<br /></a>If the meeting is locked, enter your name and click "knock to join."<br />If the meeting is unlocked, after joining, click on the participants icon and enter your name if it is not already there.</p>
Date & Time
For recurring meetings, enter the date, time and repeating event information. Schedule calls for no longer than 24 occurrences. This is a typical example of a weekly recurring call:
Location
When adding the Dial-in Instructions, do not enter a return until you are finished. The Dial-in Instructions field only support one line.
Contact Information
Send Invitations