Help for Setting up Meetings and Conference Calls in NWS

Setting up Meetings and Conference Calls in NENA Workspace

NENA Development Group meetings and conference calls are scheduled and entered as calendar events in NENA Workspace (NWS). The "Add Event" process in places the meeting information on the NWS calendar and sends notification emails to the NWS "Community" members (often an NDG Working Group).

Adding an Event

To add an event, navigate to your community's home page and click on the Event tab, then Add Event.

Details

Title

The Title is a required field and should describe the event. An example of a recurring event title is References Working Group Weekly Conference Call.

Event Type

In the Event Type field, choose NENA RSVP Conference Call - Repeating or Single.

Description

Enter the meeting details. This information should contain all the information needed by an attendee to join the TurboBridge voice bridge as well as the join.me web conference.

this is an example of a recommended format:

To use this format, copy the HTML code below and paste it into the box. Be sure to replace the Conference ID (123 456 789) with your real one and the two Join.Me account (groupid) references with your Join.Me ID.

<p><span style="text-decoration: underline;"><strong>TurboBridge Voice Conferencing</strong></span><br />Primary Dial-in Number: (213) 235-4830<br />Conference ID: 123 456 789<br />Other Call Options: <a href="www.turbobridge.com/local_toll.html" target="_blank" rel="noopener">USA local numbers</a>, <a href="www.turbobridge.com/international.html" target="_blank" rel="noopener">international numbers</a>, <a href="www.turbobridge.com/webcall.html" target="_blank" rel="noopener">web access</a>, and <a href="www.turbobridge.com/sip_access.html" target="_blank" rel="noopener">SIP access</a> <br />DO NOT USE TOLL-FREE DIAL-IN NUMBERS<br /><br /><span style="text-decoration: underline;"><strong>Join.me Web Conference</strong></span><br /><a href="https://join.me/groupid" target="_blank" rel="noopener">join.me/groupid<br /></a>If the meeting is locked, enter your name and click "knock to join."<br />If the meeting is unlocked, after joining, click on the participants icon and enter your name if it is not already there.</p>

Date & Time