View source for Help for Voting on a Ballot

{{Pink Warning Box|Text=The NENA WorkSpace (NWS) public comment function may not be working normally. If you cannot submit a comment, please email comments to the Committee Resource Manager at crm@nena.org and mention this page's title: Call (DRAFT)}}{{BannerProposedNew|date=6/21/2024|note=This is a new Help page that ballot notifications will reference.|proposedby=References Working Group}}

There are two different types of ballots in NENA Workspace (NWS): Approval Ballots and General Ballots. All documents seeking Working Group approval must utilize an Approval Ballot, especially if the document is an ANSI candidate document.

When a ballot has been created and the voting window opens, NENA Workspace automatically sends a notification email to all members of the Working Group that voting is open. For those eligible to vote, the email contains a link to the ballot to place their vote. For those not eligible to vote, the email only contains information regarding the active ballot.

== '''Placing a Vote for an Approval Ballot Associated with a Document''' ==
To place a vote, click on '''<u>Vote</u>''' within the ballot notification email to open the ballot. Alternatively, go to the '''Ballots''' section of the WG community and click on the green '''Vote''' button.

[[File:GoToBallot.png|alt=Screen Print: How to navigate to a ballot in NWS|600x600px]]

Select your vote by clicking the button next to your desired vote (Affirmative, Negative, Abstain).

[[File:BallotOptions.png|alt=Screen Print: Where to select voting options on an Approval Ballot|500x500px]]

=== '''Placing a Vote with Comments''' ===
A '''Negative''' vote on an Approval Ballot requires a comment to be associated with it per NENA procedures. Comments are optional for '''Affirmative''' and '''Abstain''' votes. Other ballot types may require a comment to be included with a vote, but this is at the discretion of the Working Group Co-Chairs. 

When a vote is selected that has '''Comment Required''' or '''Comment Optiona'''l next to it on the ballot, the ballot updates with a new '''Add a Comment''' button. Select the '''Add a Comment''' button.

[[File:NegativeBallotSelection.png|alt=Screen Print: Where to add a comment when a comment is required on an Approval Ballot|500x500px]]

A new browser tab will open with an '''Add Comment''' form. Complete the '''Add Comment''' form, which minimally requires a '''Subject''' and '''Summary''' of the issue. Comment submitters should clearly explain the issue and if possible, complete the '''Proposed Solution''' section.

[[File:AddComment.png|alt=Screen Print: Add Comment form for an Approval Ballot|450x450px]]

Click '''Save'''.

[[File:SaveComment.png|alt=Screen Print: Saving a Comment for an Approval Ballot|300x300px]]

{{Pink Warning Box|Text=Selecting Save only saves the comment. '''It does not record your vote.''' 
'''Important!''' Return to the previous voting page to submit your vote!}}

Select the blue '''Vote''' button on the ballot to record your vote.

[[File:RecordVote.png|alt=Screen Print: Recording a Vote for an Approval Ballot|400x400px]]

== '''Placing A Vote for a General Ballot (No Document)''' ==
To place a vote, click on '''Vote''' within the ballot notification email to open the ballot. Alternatively, go to the '''Ballots''' section of the WG community and click on the green '''Vote''' button.

[[File:GoToGeneralBallot.png|alt=Screen Print: How to navigate to a General Ballot in NWS|600x600px]]

* Select your vote by clicking the button next to your desired vote (Affirmative, Negative, Abstain). {{Step|Step=1}}
* You must complete the '''Comments''' section {{Step|Step=2}} if a vote option is selected that has '''Comment Required''' next to it. Otherwise this section is optional.
{{Pink Warning Box|Text=Your vote will '''NOT''' be recorded if a comment was required and one was not entered into the Comment box.}}

* Select the blue '''Vote''' button {{Step|Step=3}} on the ballot to record your vote.
[[File:GeneralBallotOptions.png|alt=Screen Print: Select a voting option and commenting on a General Ballot|483x483px]]
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