Help for NENA-ADM-008 Agenda and Notes Form: Difference between revisions

Help for NENA-ADM-008 Agenda and Notes Form (view source)

Revision as of 12:39, 3 August 2022

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→‎In-Meeting Chat (for Notes preparation): Replaced all existing in-meeting chat instructions with verbiage approved during the Aug 2nd REFs call.

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TomBreen

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Revision as of 12:18, 3 August 2022 (view source) TomBreen (talk \| contribs) (Added borders & Alternative Text to graphics.) Tag: Visual edit ← Older edit		Revision as of 12:39, 3 August 2022 (view source) TomBreen (talk \| contribs) (→‎In-Meeting Chat (for Notes preparation): Replaced all existing in-meeting chat instructions with verbiage approved during the Aug 2nd REFs call.) Tag: Visual edit Newer edit →
Line 314: === In-Meeting Chat (for Notes preparation) === The In-Meeting Chat is automatically saved to ~~your~~the computer of the host who started the Zoom meeting. This saving occurs during the meeting, innear real-time, and is saved as a .txt file. The default location for that .txt file is a new subfolder under the computer's /Documents/Zoom folder, named with the meeting name, current date, and time. Chat content is continuously added to the .txt file during the meeting. After the meeting, the host who started the meeting should navigate to their . . ./Documents/Zoom/<Folder with meeting name, date and time> and open the .txt file. Copy the contents of the file. Place the cursor in the '''<Paste relevant In-Meeting Chat notes here>''' area of the Notes file and select Word's "Keep Text Only (T)" paste option. '''Note:''' If the In-Meeting Chat content includes your messages ("From <Committee Name> to Everyone"), use Word's '''Replace''' function to replace "From <Committee Name> to Everyone" with "From <Your Name> to Everyone." ~~You may also want to delete private messages you may have sent or private messages others sent to you.~~ You may also want to delete private messages you may have sent or private messages others sent to you, which could be a matter of privacy. It is also important to know that if the host who started the meeting leaves before the meeting ends, the creation of that chat text log ends when they leave. And even if there is another meeting host, Zoom will not begin creating that log on the other host’s computer. If you encounter this situation someone (note-taker, another host) would need to copy the chat from at least the point where the host who started the meeting exited, or all of the text beyond that point will be lost. At any time '''BEFORE the call ends''' the Chat window content can be exported by the responsible party (or anyone) directly from the Zoom Chat window by selecting the More button (three dots) and then "Save Chat." === Check Accessibility (for Notes preparation) ===