Working Group Member Attendance Notice: Difference between revisions
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Below are two different attendance notices for Working Group members who have missed calls.The first is for a Working Group member who has a Primary or Alternate voting role and the second is for an Authorized Observer. |
Below are two different attendance notices for Working Group members who have missed calls. The first is for a Working Group member who has a Primary or Alternate voting role and the second is for an Authorized Observer. |
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The <WG name> Workgroup continues to hold weekly calls on <date> [to review and adjudicate comments received during the <Authoring-All Committee-Public> Review]. The Workgroup co-chairs recently reviewed Workgroup member attendance and have found that you have not attended any of the last XX calls. NENA’s administrative document NENA Development Group Organizational Structure, NENA ADM-001 (http://www.nena.org/?page=Standards) states that workgroup members are expected to attend meetings and calls on a regular basis. This is reiterated in our Workgroup meeting agendas and minutes which state that members will be removed from the Workgroup after three consecutive absences without notifying the Workgroup co-chairs. |
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Since you have not attended a Workgroup call or emailed a request to the co-chairs at <NWS co-chair email> for an excused absence since <date>, we will remove your name from the Workgroup roster unless you respond to this email requesting we maintain your membership on the Workgroup, participate in the next workgroup call scheduled for <date>, or you request an excused absence prior to the next call. |
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We are reviewing our <WG name> WG membership attendance records to identify members who have not been attending the WG meetings. As a reminder, WG members are expected to attend meetings and calls on a regular basis. Members unable to attend a call must contact the Co-Chairs prior to the call to request an excused absence. |
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We understand that you may no longer be interested or have the time to participate in the Workgroup meetings. If you are removed but later decide that you want to rejoin the group, simply complete the requested information at <Join This Work Group url> and we’ll add you back to the Workgroup. Thank you. |
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We understand people's responsibilities and availability changes and they are no longer able to meet WG attendance requirements. We are reaching out to you to see if your time is freeing up and you will be able to rejoin us on our <day> calls, or if perhaps we should recategorize you as an Authorized Observer. |
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<WG name> Workgroup Co-Chairs, |
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Authorized Observers: |
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• still receive all WG correspondence and meeting notifications |
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• do not have to meet the attendance requirements of a regular WG member |
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• can still participate in WG meetings, chat box polls, and email discussions |
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• will no longer be responsible for voting in any ballot |
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'''Please let us know your membership preference (active WG member, Authorized Observer, or remove from WG roster).''' We appreciate your previous contributions and hope that you will stay involved in some capacity. If we do not hear from you by <date>, we will assume that you no longer are able to meet the attendance requirements and will recategorize you as an Authorized Observer. Please let us know if you have any questions! |
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The <WG name> Workgroup continues to hold weekly calls on <date> [to review and adjudicate comments received during the <Authoring-All Committee-Public> Review]. The Workgroup co-chairs recently reviewed Workgroup member attendance and have found that you have not attended any of the last XX calls. NENA’s administrative document NENA Development Group Organizational Structure, NENA ADM-001 (http://www.nena.org/?page=Standards) states that workgroup members are expected to attend meetings and calls on a regular basis. This is reiterated in our Workgroup meeting agendas and minutes which state that members will be removed from the Workgroup after three consecutive absences without notifying the Workgroup co-chairs. |
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Thank you, |
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Since you have not attended a Workgroup call or emailed a request to the co-chairs at <NWS co-chair email> for an excused absence since <date>, we will remove your name from the Workgroup roster unless you respond to this email requesting we maintain your membership on the Workgroup, participate in the next workgroup call scheduled for <date>, or you request an excused absence prior to the next call. |
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Co-Chairs, NENA <full name> Working Group |
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We understand that you may no longer be interested or have the time to participate in the Workgroup meetings. If you are removed but later decide that you want to rejoin the group, simply complete the requested information at <Join This Work Group url> and we’ll add you back to the Workgroup. Thank you. |
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<Email addresses of all Co-Chairs> |
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<WG name> Workgroup Co-Chairs, |
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We are reviewing our <WG name> WG membership attendance records to identify Authorized Observers who have not been attending the WG meetings and have not been participating in the WG Discussion emails. |
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</pre> |
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We understand people's responsibilities and availability changes. We are reaching out to you to see if you are interested in staying engaged with the WG as an Authorized Observer or if perhaps we should just remove you from the WG roster. |
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As a reminder, Authorized Observers: |
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• still receive all WG correspondence and meeting notifications |
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• do not have to meet the attendance requirements of a regular WG member |
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• can still participate in WG meetings, chat box polls, and email discussions |
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• will no longer be responsible for voting in any ballot |
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'''Please let us know if you wish to stay engaged as an Authorized Observer or if we should remove you from the WG.''' If we do not hear from you by <date>, we will assume that you no longer are able to participate and will remove you from the WG roster. We appreciate your previous contributions. Please let us know if you have any questions! |
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Thank you, |
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Co-Chairs, NENA <full name> Working Group |
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<Email addresses of all Co-Chairs> |
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[[Category:Guide]] |
[[Category:Guide]] |
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Revision as of 23:58, 22 January 2023
Below are two different attendance notices for Working Group members who have missed calls. The first is for a Working Group member who has a Primary or Alternate voting role and the second is for an Authorized Observer.
Use this letter to determine if the member is still interested in serving on the Working Group as an active WG member, Authorized Observer, or if they prefer to be removed from the WG roster:
Greetings <WG member name>! We are reviewing our <WG name> WG membership attendance records to identify members who have not been attending the WG meetings. As a reminder, WG members are expected to attend meetings and calls on a regular basis. Members unable to attend a call must contact the Co-Chairs prior to the call to request an excused absence. We understand people's responsibilities and availability changes and they are no longer able to meet WG attendance requirements. We are reaching out to you to see if your time is freeing up and you will be able to rejoin us on our <day> calls, or if perhaps we should recategorize you as an Authorized Observer. Authorized Observers: • still receive all WG correspondence and meeting notifications • do not have to meet the attendance requirements of a regular WG member • can still participate in WG meetings, chat box polls, and email discussions • will no longer be responsible for voting in any ballot Please let us know your membership preference (active WG member, Authorized Observer, or remove from WG roster). We appreciate your previous contributions and hope that you will stay involved in some capacity. If we do not hear from you by <date>, we will assume that you no longer are able to meet the attendance requirements and will recategorize you as an Authorized Observer. Please let us know if you have any questions! Thank you, <Co-Chair names> Co-Chairs, NENA <full name> Working Group <Email addresses of all Co-Chairs>
Use this letter to determine if the Authorized Observer is still interested in participating on the Working Group as an Authorized Observer or if they prefer to be removed from the WG roster:
Greetings <WG member name>! We are reviewing our <WG name> WG membership attendance records to identify Authorized Observers who have not been attending the WG meetings and have not been participating in the WG Discussion emails. We understand people's responsibilities and availability changes. We are reaching out to you to see if you are interested in staying engaged with the WG as an Authorized Observer or if perhaps we should just remove you from the WG roster. As a reminder, Authorized Observers: • still receive all WG correspondence and meeting notifications • do not have to meet the attendance requirements of a regular WG member • can still participate in WG meetings, chat box polls, and email discussions • will no longer be responsible for voting in any ballot Please let us know if you wish to stay engaged as an Authorized Observer or if we should remove you from the WG. If we do not hear from you by <date>, we will assume that you no longer are able to participate and will remove you from the WG roster. We appreciate your previous contributions. Please let us know if you have any questions! Thank you, <Co-Chair names> Co-Chairs, NENA <full name> Working Group <Email addresses of all Co-Chairs>