Working Group Member Attendance Notice
Below are two different attendance notices for Working Group members who have missed calls. The first is for a Working Group member who has a Primary or Alternate voting role and the second is for an Authorized Observer.
Use this letter to determine if the member is still interested in serving on the Working Group as an active WG member, Authorized Observer, or if they prefer to be removed from the WG roster:
Greetings <WG member name>! We are reviewing our <WG name> WG membership attendance records to identify members who have not been attending the WG meetings. As a reminder, WG members are expected to attend meetings and calls on a regular basis. Members unable to attend a call must contact the Co-Chairs prior to the call to request an excused absence or record their non-attendance in NENA Workspace. We understand people's responsibilities and availability changes and they are no longer able to meet WG attendance requirements. We are reaching out to you to see if your time is freeing up and you will be able to rejoin us on our <day> calls, or if perhaps we should recategorize you as an Authorized Observer. Authorized Observers: • still receive all WG correspondence and meeting notifications • do not have to meet the attendance requirements of a regular WG member • can still participate in WG meetings, chat box polls, and email discussions • will no longer be responsible for voting in any ballot Please let us know your membership preference (active WG member, Authorized Observer, or remove from WG roster). We appreciate your previous contributions and hope that you will stay involved in some capacity. If we do not hear from you by <date>, we will assume that you no longer are able to meet the attendance requirements and will recategorize you as an Authorized Observer. Please let us know if you have any questions! Thank you, <Co-Chair names> Co-Chairs, NENA <full name> Working Group <Email addresses of all Co-Chairs>
Use this letter to determine if the Authorized Observer is still interested in participating on the Working Group as an Authorized Observer or if they prefer to be removed from the WG roster:
Greetings <WG member name>! We are reviewing our <WG name> WG membership attendance records to identify Authorized Observers who have not been attending the WG meetings and have not been participating in the WG Discussion emails. We understand people's responsibilities and availability changes. We are reaching out to you to see if you are interested in staying engaged with the WG as an Authorized Observer or if perhaps we should just remove you from the WG roster. As a reminder, Authorized Observers: • still receive all WG correspondence and meeting notifications • do not have to meet the attendance requirements of a regular WG member • can still participate in WG meetings, chat box polls, and email discussions • will no longer be responsible for voting in any ballot Please let us know if you wish to stay engaged as an Authorized Observer or if we should remove you from the WG. If we do not hear from you by <date>, we will assume that you no longer are able to participate and will remove you from the WG roster. We appreciate your previous contributions. Please let us know if you have any questions! Thank you, <Co-Chair names> Co-Chairs, NENA <full name> Working Group <Email addresses of all Co-Chairs>